Effective as of February 7, 2024.
Roman Law Firm, P.C. values its relationship with you. This Privacy Notice (“Notice”) explains how we collect, use, disclose, and otherwise process personal information in connection with our business operations, including marketing activities, business development efforts, and management of our website (www.romanattorney.com). It also describes your rights under applicable data protection laws, including the EU General Data Protection Regulation (“GDPR”), the UK GDPR, and the California Consumer Privacy Act (“CCPA”). Additional information regarding the GDPR and UK GDPR is available in our GDPR Statement. Information for California residents is provided below.
This Notice does not apply to personal information processed on behalf of clients in the course of providing legal services. Such processing is governed by our client agreements and professional obligations.
For purposes of this Notice, “personal information” means information that identifies, relates to, describes, or can reasonably be linked, directly or indirectly, to an individual. It does not include information that is anonymous, de-identified, or aggregated as defined by applicable law.
This Notice addresses the following topics:
- The Categories of Information We Collect
- How We Use the Information We Collect
- How We Share the Information We Collect
- Third-Party Services and Content
- Safeguarding and Storage of Information
- Your Preferences and Rights
- Additional Information for California Residents
- Additional Information for Nevada Residents
- How to Contact Us
- Amendments to This Privacy Notice
1. The Categories of Information We Collect
The personal information we collect depends on how you interact with us.
Information You Provide to Us
We collect personal information that you voluntarily provide when you contact us, subscribe to newsletters or alerts, register for events or webinars, complete forms or surveys, apply for employment, participate as an alumna, or otherwise communicate with us.
Depending on the context, we may collect:
- Identifiers: Name, email address, postal address, telephone number, bar number, social media identifiers, signature, and government-issued identification numbers (e.g., Social Security number or passport number).
- Demographic Information: Age, gender, race, marital status, veteran status, or other protected classifications where permitted by law.
- Professional and Educational Information: Employer, job title, bar admissions, degrees, institutions attended, professional memberships, certifications, and languages.
- Health Information: Accessibility requirements or dietary restrictions for events.
- Location Information: City, state, province, or country.
- Audio/Visual Information: Photographs, video, voice recordings, or voicemail messages.
- Preferences: Communication preferences and stated interests.
- Other Information: Any additional information you choose to provide.
You may browse our website without submitting personal information, although certain information may be collected automatically as described below.
Information Collected Automatically
When you interact with our website, we or our service providers may automatically collect:
- Identifiers: IP address, device identifiers, email address, username, or advertising identifiers.
- Device Information: Device type, operating system, browser type, and version.
- Usage Information: Pages viewed, referring pages, search terms, content interactions, and event registrations.
We and our service providers may use cookies and similar tracking technologies (“Cookies”). For details and choices, please refer to our Privacy Preference Center. We do not respond to “Do Not Track” signals.
Information from Other Sources
We may obtain personal information from clients, business partners, social media platforms, publicly available sources, and third-party databases. This may include identifiers, professional information, and publicly available user content.
2. How We Use the Information We Collect
We use personal information for the following purposes:
- Responding to inquiries and communications.
- Operating, maintaining, and improving our website.
- Sending newsletters, legal updates, and marketing communications.
- Managing contact lists and professional relationships.
- Analyzing usage trends and generating statistics.
- Organizing and evaluating events, publications, and services.
- Complying with legal obligations and protecting rights and interests.
We may also use de-identified or aggregated information for lawful purposes.
3. How We Share the Information We Collect
We do not sell personal information and have not done so in the past 12 months.
We may share personal information with:
- Affiliates: Our offices and related entities.
- Service Providers: Vendors providing hosting, analytics, event management, mailing, or IT services under contract.
- Government Authorities or Legal Parties: When required by law or necessary to protect legal rights.
- Transaction Participants: In connection with mergers, acquisitions, asset sales, or reorganizations.
- Others With Your Consent: Including CLE sponsors, employers, or co-sponsors of events.
No mobile information will be shared with third parties or affiliates for marketing purposes. Text messaging originator opt-in data and consent will not be shared with any third parties.
4. Third-Party Services and Content
Our website may contain links to or integrations with third-party content. This Notice does not apply to the privacy practices of those third parties. We may use analytics providers and similar services that collect information about online activity over time and across websites. Please consult our Privacy Preference Center for additional details.
5. Safeguarding and Storage of Information
We implement reasonable administrative, technical, and physical safeguards to protect personal information. However, no system is completely secure, and we cannot guarantee absolute security.
Information may be stored in the United States or other countries where we or our service providers operate. These jurisdictions may have data protection laws that differ from those in your country.
We retain personal information only as long as necessary to fulfill the purposes described in this Notice and to comply with legal obligations.
6. Your Preferences and Rights
You may opt out of marketing communications by using unsubscribe mechanisms in our emails or by contacting us. We may still send non-promotional communications related to ongoing business matters.
Depending on applicable law, you may have rights to access, correct, delete, restrict, or object to processing of your personal information, withdraw consent, or lodge a complaint with a supervisory authority.
To exercise your rights, email privacy@romanattorney.com.
7. Additional Information for California Residents
In the preceding 12 months, we have collected and disclosed categories of personal information consistent with the descriptions above, including identifiers, professional information, internet activity, and related inferences. We do not sell personal information.
California residents may request access to or deletion of personal information and may exercise their rights without discrimination.
To submit a request, email privacy@romanattorney.com or call +1-202-951-1760. Verification may be required.
8. Additional Information for Nevada Residents
Nevada residents may request to opt out of any future sale of personal information under Nevada law. We do not currently sell personal information. To submit a request, email privacy@romanattorney.com and include “Nevada Opt-Out Request” in the subject line.
9. How to Contact Us
For general information about our firm, visit www.romanattorney.com. If you are not a client, information submitted to us may not be treated as confidential.
For questions regarding this Notice or our data practices, contact our Privacy Officer at privacy@romanattorney.com.
10. Amendments to This Privacy Notice
We may update this Notice periodically. The “Effective” date above reflects the most recent revision. If material changes are made, we will provide notice as required by law.